IP Litigation Secretary ( Hybrid)

Ann Arbor, MI 48108

Posted: 05/10/2024 Employment Type: Direct Hire Job Category: 5 - Clerical & Administrative Job Number: JO10000695 Pay Rate: $65,000.00

Job Description

Harvard Resource Solutions is seeking an IP Litigation Secretary for our law firm client  in Ann Arbor, MI on a direct hire basis.
Hybrid Schedule:4 days in office for the first 6 months. 3 days in the office, 2 days at home is standard firm policy. 
Job Description:
Under the Office Administrator's guidance, the IP Litigation Legal Secretary/Practice Assistant provides administrative support to attorneys. They must be professional, proactive, and skilled in anticipating attorney needs, formatting legal documents, and managing calendars. Proficiency in MS Office Suite, Nuance, and document management systems is essential.
  • Support IP litigation attorneys in preparing pleadings, discovery, and court filings.
  • Manage documents for electronic filing in Federal and Appeals Courts.
  • Assist in post-grant patent proceedings before PTAB and TTAB.
  • Facilitate filings with the International Trade Commission.
  • Prioritize tasks and prepare correspondence and legal documents.
  • Manage attorney calendars and litigation deadlines.
  • Assist with trial support and maintain litigation binders.
  • Proofread and edit documents for accuracy and professionalism.
  • Handle phone calls, greet visitors, and maintain office procedures.
  • Coordinate appointments, travel, and billing tasks.
  • Maintain organized files and ensure confidentiality.
  • Perform general office duties and interact professionally with internal and external contacts.
  • Minimum 7 years of experience as a Litigation Legal Secretary.
  • College degree or equivalent work experience required.
  • Proficiency in MS Word and Outlook, with the ability to learn new software quickly.
  • Experience with Federal Courts litigation preferred.
  • Familiarity with PTAB, TTAB, and ITC matters preferred.
  • Strong communication and organizational skills.
  • Ability to work independently, handle confidential information, and meet deadlines.
  • Proficiency in electronic court filing and document management systems.
  • Capacity to manage multiple tasks and work with multiple attorneys. 
Client offers excellent benefits to include full medical, dental and vision, PTO, 401K, profit sharing. 
If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position. 
At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.
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About Ann Arbor, MI

Ready to kickstart your career in Ann Arbor, Michigan? Explore our exciting job opportunities in this vibrant city known for its unique blend of academic excellence, arts and culture, and lively community spirit. Home to the University of Michigan, Ann Arbor offers endless growth opportunities for professionals seeking to thrive in a dynamic and innovative environment. From strolling through the iconic Nichols Arboretum to catching a performance at the historic Michigan Theater, this charming city boasts a rich cultural scene. Indulge in the local fare with a visit to the Kerrytown Market & Shops or cheer on the Wolverines at the Michigan Stadium. Discover why Ann Arbor is the perfect place to pursue your career dreams.