Harvard Resource Solutions is seeking a Human Resource Generalist for their nonprofit client in Detroit on a temporary basis.
Remote
Candidates must live in Michigan
Summary
Our Detroit-based client is seeking a highly organized and detail-oriented Human Resources & Onboarding Coordinator to support several critical HR administration and process improvement initiatives. This is a hands-on opportunity for someone who enjoys rolling up their sleeves, organizing data, improving processes, and ensuring employee records are accurate and compliant.
The ideal candidate will be comfortable working independently in a remote environment while managing multiple administrative projects involving personnel records, onboarding documentation, recruiting coordination, and HR system maintenance.
Key Responsibilities
Personnel File & Document Management
Extract offer letters and personnel-related attachments from designated email folders and properly organize them within employee personnel files in SharePoint.
Transfer and organize documents from individual OneDrive accounts into designated SharePoint folders and document libraries.
Audit personnel files to ensure documentation is complete, accurate, and compliant.
Identify missing employee records and follow up with appropriate parties to obtain required documentation.
Onboarding Administration
Update and enhance existing onboarding tracking tools within Excel to improve visibility and accountability throughout the onboarding process.
Track onboarding progress and maintain accurate records of employee status.
Review recently onboarded employee files to identify outstanding items, including background checks, drug screens, and required employment documentation.
Document onboarding status and ensure personnel records are updated accordingly.
HRIS & Payroll Support
Assist with entering and maintaining employee information within the UKG payroll and HRIS system.
Verify data accuracy and maintain employee records within the HR system.
Support payroll and HR administration activities as needed.
Recruiting & Talent Acquisition Support
Assist in organizing and tracking active job postings and candidate activity.
Monitor application status and maintain communication updates with internal hiring managers.
Develop and maintain a centralized SharePoint repository for recruiting documentation and tracking.
Improve visibility into recruiting activity through enhanced reporting and tracking processes.
Additional Project Support
Assist with documenting existing HR processes and workflows.
Support the development and maintenance of policies, procedures, and standard operating documentation.
Participate in special projects focused on process improvement, organization, and operational efficiency.
Qualifications
Required
3+ years of experience in Human Resources, HR Administration, Recruiting Coordination, Onboarding, or a related administrative role.
Advanced Microsoft Excel skills, including creating and maintaining tracking spreadsheets.
Strong experience working within Microsoft 365 environments, including:
SharePoint
Teams
OneDrive
Outlook
Excel
Exceptional organizational skills and attention to detail.
Ability to manage confidential employee information with discretion.
Strong follow-up, communication, and problem-solving skills.
Self-motivated and capable of working independently in a remote environment.
Ability to identify process gaps and proactively drive projects to completion.
Preferred
Experience using UKG (Ultimate Kronos Group) payroll and HRIS systems.
Previous experience supporting onboarding, personnel file management, or HR compliance initiatives.
Experience creating or improving administrative processes and documentation.
Prior experience supporting recruiting and applicant tracking activities.
Ideal Candidate
The successful candidate is a hands-on HR professional who enjoys organizing information, improving processes, and bringing structure to fast-moving projects. This role is ideal for someone who thrives in a "clean-up and build" environment, takes initiative, and enjoys creating efficient systems that support long-term organizational success.
If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.
At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.
