VENTEON Finance is hiring a FINANCE TEAM ASSISTANT to provide support in Detroit, MI. Position entails checking credit and setting up customers in the system, applying payments, and calling businesses to obtain payments.
POSITION TYPE: Part time (16-20 hours). Contract to Hire. Hybrid (2 days in office) PAY: $25.0 to $30.00 per hour
Primary Responsibilities
Assembles Board and/or Committee materials - finalizes documents and posts to appropriate locations adhering to the processes and deadlines set by the Executive Office.
Gathers data necessary to complete incoming audit confirmation requests and coordinates/tracks submission.
Prepares outgoing confirmation requests for annual audit engagement as requested.
Prepares mailings and shipments of materials, including certified mailings and tracking of tax related documents; opens and distributes department mail in a timely manner.
Prepares correspondence, proofreads materials, drafts letters, creates charts and excel spreadsheets, creates PowerPoint presentations, and manages contacts and distribution lists.
Processes department expenses, prepares expense reports, codes items appropriately and resolves discrepancies.
Acts as a backup to perform callbacks on new and updated vendor banking information.
Serves as a point of contact to internal stakeholders relating to department specific systems, documents and information for the team.
Responds to or distributes initial email and verbal general inquiries for assigned team members as needed.
Schedules internal and external meetings, coordinates calendars, organizes event logistics, assembles meeting materials, confirms appointments for the department and visitors to the foundation.
Coordinates business travel and Outlook itineraries for team members as assigned. Proactively gathers conference agendas and materials.
Researches, assembles and tracks various department information and data accurately.
Files and manages documents (including scanning and directory management) as needed.
Completes internal forms for consulting contracts and monitors the process, providing updates to team members as needed.
Stamps checks for deposit.
Qualifications
High school diploma required. Associates degree, including course work in business administration and communications, office management or related areas preferred.
Three years of professional administrative office experience, five years experience is preferred.
Excellent proofreading skills required.
Proven experience with advanced features of Microsoft Word, Microsoft Excel, PowerPoint, Outlook and Adobe.
Demonstrated comfort learning new software tools and a willingness to be trained in software such as Concur, Contract PodAI, Docusign, Zoom, Smartdraw and other software essential to accomplishing the work of this position.
Demonstrated high work quality, accuracy and attention to detail.
Proven ability to multi-task, establish priorities and organize efficiently.
Proven ability to manage to deadlines.
Highly collaborative approach to working in a team-based environment.
Strong interpersonal and communication skills necessary to interact as a team member and with Foundation colleagues.
If you are a high performer and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to croth@venteon.com
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.
At Venteon, our talent acquisition team is proud to provide our clients with the most qualified Accounting & Finance, Engineering, and IT talent in the industry today.
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About Troy, MI
Ready to take your career to new heights? Discover exciting job opportunities in and around Troy, Michigan, and unlock your potential in this vibrant and dynamic region. Located in the heart of Metro Detroit, Troy offers a perfect blend of urban convenience and scenic beauty, with renowned art galleries like the Detroit Institute of Arts just a short drive away, top-tier theaters like the Fox Theatre, and thriving businesses providing ample room for professional growth. Indulge in the diverse culinary scene, including local favorites like Detroit-style pizza, and catch a game to cheer on the Detroit Lions at Ford Field or the Detroit Tigers at Comerica Park. With a plethora of parks, such as Boulan Park and Sylvan Glen Lake Park, and a strong sense of community, Troy is the ideal place to build your career and enjoy a fulfilling lifestyle.
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