Job Description Duties:
As an integral member of our team, you will independently perform a wide range of advanced, diversified, and confidential secretarial and administrative duties in support of a Tier Level executive. Your role demands extensive experience, exceptional skills, and a comprehensive understanding of our organization's policies and practices. Key responsibilities include:
Communication Management: Efficiently screen telephone calls and visitors, promptly addressing inquiries, and directing requests for action or information to the appropriate Executive Leadership Team member.
Appointment and Meeting Coordination: Skillfully schedule appointments, meetings, and travel itineraries, and meticulously coordinate all related arrangements.
Administrative Support: Provide extensive administrative support, demonstrating your expertise in managing complex tasks while maintaining confidentiality.
Requirements:
To excel in this role, you should meet the following requirements:
Secretarial Experience: A minimum of five (5) years of progressively responsible secretarial experience, including at least two (2) years as a secretary to a senior-level manager to demonstrate advanced secretarial skills and a thorough understanding of senior management-level office procedures.
Computer Proficiency: Possess advanced knowledge of personal computers and software, including proficiency in Windows, word processing, spreadsheet, and graphics applications, enabling you to prepare complex professional documents, presentations, and reports.
Attention to Detail: Exhibit a keen eye for detail, with the ability to proofread for typographical and grammatical errors.
Independently edit documents to ensure a polished, error-free final product.
Interpersonal Skills: Showcase substantial interpersonal and communication skills, essential for effective interaction and issue mediation when dealing with a diverse range of individuals in the course of your tasks.
Multitasking Abilities: Demonstrate the capability to manage multiple concurrent assignments, ensuring deadlines are met and priorities are balanced effectively.
Confidentiality: Operate with a high level of discretion and confidentiality, recognizing the sensitivity of the information you will handle.
Concentration: Possess the ability to concentrate and pay close attention to detail for up to fifty percent of your work time.
Education:
A High School Diploma/G.E.D. is required, along with proficiency in composing and preparing a variety of confidential reports, tables, memorandums, etc.
An Associates Degree in business or a secretarial field from a business school or college is preferred, demonstrating your commitment to ongoing professional development and enhancing your qualifications for this role.
