Harvard Resource Solutions is seeking a highly dependable and detail-oriented Executive Administrative Assistant to support the President of our client s organization. This is a hands-on role that requires strong organizational skills, sound judgment, and the ability to manage a wide range of responsibilities with professionalism and discretion.
The ideal candidate brings extensive experience supporting senior leadership, thrives in a dynamic environment, and is comfortable balancing both traditional executive support and a variety of day-to-day operational tasks.
Key Responsibilities:
Provide comprehensive administrative support to the President, including drafting communications, preparing presentations and spreadsheets, and managing contracts
Manage email, calendars, correspondence, and task follow-ups with attention to deadlines and priorities
Coordinate daily lunches, meeting logistics, and occasional travel arrangements
Assist with HR-related administrative functions as needed
Support the broader office team with data entry, calendar management, and internal systems
Plan and coordinate internal events, off-site meetings, and conferences
Maintain organized filing systems (digital and physical)
Complete occasional errands and personal task requests from the President
Contribute to special projects, including support for manufacturing initiatives
Maintain consistent attendance and high standards of professionalism
Qualifications:
Minimum of 6 years of experience in an executive administrative support role
Proficiency in Business Basic, with at least 6 years of relevant use
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills, with the ability to draft and proofread documents
Detail-oriented, with the ability to manage multiple priorities under tight timelines
Strong interpersonal skills and a positive, solutions-focused attitude
Comfortable working independently in a fast-paced environment
Discretion in handling confidential and sensitive information
Flexible and willing to assist with a variety of business and administrative needs
Note: This role is best suited to individuals who enjoy administrative work and take pride in supporting senior leadership behind the scenes. It involves a mix of strategic support and day-to-day execution, including personal task management and routine office responsibilities.
Benefits:
401(k) with employer match
Health, dental, and vision insurance
Health savings account
Paid time off
Keywords: Personal Assistant, Travel Planning, Project Management, Project Planning, Coordination, Records Management, Organizational Skills, Expense Reports, Multi-Tasking, Calendars, Travel Arrangements, Meeting Coordination
If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to mbeydoun@hrsus.com.
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.
At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.
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