Harvard Resource Solutions is seeking an Executive Assistant for a non profit client in Troy on a temporary basis.
Length: 01.30.24 - 04.26.24
Hybrid ( In office Tuesdays and Wednesdays)
Summary
Serves as overall project coordinator for the human resource team ( to include the Director of Human Resources and Chief Talent Officer) , keeping current with tasks for most team activities, including dates and deliverables, meeting agendas, and notes. Activities include team meetings, lunch and learns, retreats, Foundation-wide events, and visits from external guests. Organizes human resource team meetings, including designating meeting locations and preparing and distributing meeting agendas, minutes, and other materials.
Monitors and advises the team regarding project timelines, board deadlines, key dates, upcoming events, and meeting planning. Reviews department objectives and work plans regularly and suggests administrative innovations to maximize efficiency and efficacy. Assists with budget management and tracking.
Duties
- Prepares correspondence, proofreads memos, and manages department-wide contacts.
- Processes invoices as assigned.
- Coordinates business travel, airfare bookings, accommodation arrangements, car services, and Outlook itineraries for the human resource team members as assigned.
- Responsible for filing, document management, and preparation of special projects.
- Creates forms, charts, Excel spreadsheets, booklets, handouts, and packets of information.
- Prepares mailings and shipments of materials; opens and distributes department mail. Responsible for ordering human resource department office and cleaning supplies and maintaining an adequate storage of supplies in designated areas in the department
Qualifications
- Bachelor degree preferred.,
- A minimum of five to seven years of executive level administrative office or human resources support experience.
- Proven experience with advanced Microsoft Word, Microsoft Excel, PowerPoint, Outlook, and creating forms, handouts, and packets of information is essential to accomplishing the work of this position.
- Proficiency of a variety of software programs preferred, i.e. expense management, general ledger accounts, project management,
- Proven experience and skill with calendar management, travel arrangements, and proofreading.
- This position requires occasional travel for client activities, events and professional development activities.
If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to rrice@hrsus.com
We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.
At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.
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